Executive Assistant

Training, Simulation and Performance Improvement Division

GS-02F-0096N

QUALIFICATIONS:  An Executive Assistant has a thorough knowledge of the internal processes relative to the officer’s responsibility, proper correspondence protocol in relation to the officer’s status, corporate policies and procedures, and the functions of groups within the division. Individuals at this level are able to work independently with minimal direction on complex assignments, interact effectively with clients, exercise strict confidentiality and discretion, and assist the officer in management of his or her time. Individuals should have a Bachelor’s degree in Business Administration, Communications or a related discipline with 12 or more years of experience in the training, modeling and simulation, and performance improvement domain areas. Relevant professional experience can be considered commensurate with a formal degree.

RESPONSIBILITIES:  Executive Assistants provide direct close administrative support to officers of the Institute. Individuals at this level have widely varying tasks depending on the organization of the division. Tasks typically include providing advanced secretarial support to senior management, supervising junior clerical staff, and administering various division support activities. Representative functions include:

• Use judgment and knowledge of corporate officer in determining necessity of involvement in particular matters, settles issues independently within level of vested authority, or refers matters requiring action to others.
• Interact with clients, staff, etc., and in the officer’s absence, may, within delegated limits, give information or initiate action on behalf of the officer or within area of specialization.
• Compose and oversee preparation of correspondence, reports, etc., with limited direction from management for corporate officer signature and action.
• Direct activities of subordinate staff and provide guidance and advice on professional protocol relative to activities or area of specialization.
• Review incoming correspondence for appropriate personal action, referral to other staff, or preparation for action of corporate officer.
• Obtain needed background information in administrative/specialized field and acts on or advises management of required change or prepares materials for review.
• Assist in human resource administration, salary administration, employee career progression, contingency workforce administration, or other specialized administrative areas.

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