Secretary
Automation and Data Systems Division

GS-35F-0533L

QUALIFICATIONS:  A Secretary has general capabilities obtained through successful completion of increasing responsibility and five years experience. This individual has obtained necessary, specialized knowledge applicable to the Institute and the Division. Employees at this level will have the ability to supervise and coordinate the activities of subordinate clerical staff and be fully effective as the clerical person within their section or unit. They must be able to use a range of custom and commercial software applications to complete their tasks. Good communication and interpersonal skills are required. 

RESPONSIBILITIES:  An individual at this level has the following responsibilities supporting the Automation and Data Systems Division: 

  • Types correspondence, reports, and tabular data from drafts provided by professional personnel and edits for spelling, punctuation and grammar. 
  • Uses a variety of software programs including word processing, database, graphics, spreadsheet, and project management applications, as well as other custom applications to perform Institute administrative tasks. 
  • Answers telephones using judgment for routing calls. 
  • Coordinates meetings, appointments, schedules, and facilities as requested by supervisor. 
  • Maintains hard copy and electronic filing and record keeping systems to facilitate retrieval and historical record maintenance as required by the client or other pertinent entities. 

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